Huronia District SL Privacy Policy

Introduction 
The HDSL respects each individual’s right to personal privacy.  The HDSL will collect and use information through our website only in the ways disclosed in this statement.  This statement applies solely to information collected on the HDSL website.

Part I.  Information Collection 
The HDSL collects the following information from registered individuals through their website:

• Name, Ontario Soccer registration number, date of birth, team and club of players
• Name, Ontario Soccer registration number, contact information, team and club of coaches and team administrators
• Name, contact information, and club of club directors and administrators
• Name and contact information of league directors and administrators

The HDSL collect the following general, demographic data that is not personally identifiable information:

• HDSL website usage statistics
• Browser type statistics

The HDSL collect this demographic data in order to help them improve the service to the users and members of the HDSL.

The following information about registered users may be entered into the HDSL database by third parties or other registered members:

• goals scored
• shutouts
• disciplinary issues such as cards and suspensions

The HDSL collect this information through online roster forms, automatic logging files, game result forms, and referee report and special incident forms. 

Roster forms are completed by a coach or team administrator and are used to collect information about the player for the efficient and cost effective operation of the HDSL.

Automatic logging files are used to track server and webpage usage, as well as additional information such as browser type.  This information is collected automatically when a user accesses the HDSL website. 

Information related to a player, but not entered by them, such as goals scored, shutouts, and disciplinary issues are collected by coaches, team administrators and referees through online game and referee reports as part of the HDSL league management system.  This information is required to operate the HDSL.

The HDSL website uses cookies. A cookie is a small text file that the web server used by the HDSL places on a user’s computer hard drive to be a unique identifier. Cookies enable the HDSL to track usage patterns and deliver customized content to users.  Our cookies have an expiration date. Our cookies do collect personally identifiable information for the strict purpose of identifying you and your settings as a logged in user.

Banner advertising appearing on our website does not collect any information. 

Part II.  Information Usage. 
Information gathered through the HDSL website is used for the sole purpose of league operations which includes

• registering players, coaches and administrators with the HDSL
• league statistics such as goal scorers and shutouts
• discipline statistics such as suspensions
• an improved user experience by helping to improve the design of the site to better match website usage trends.

The HDSL offer links to other websites.  When clicking on links to other websites, we encourage you to read their privacy policies.  Their standards may differ from the HDSL’s.

The HDSL will notify you with a posting on the HDSL homepage if the policy on information collection or uses changes.

Part III.  Restricting Public Information 
A player’s name and team is published on the HDSL website in a public forum to indicate goals scored, shutouts and discipline.

Any player over 18 years of age may request that his or her name be withheld from public view by writing to the HDSL and requesting such action. All requests must be signed by the individual.

Any parent or guardian of a player under 18 years of age may request that the players name be withheld from public view by writing to the HDSL and requesting such action. All requests must be signed by the parent or guardian.

A player’s name that is withheld from public view can still be seen by the following registered users:

• The player’s team members, coach and team administrators
• The coach and team administrators from other teams in the player’s age group
• The player’s club directors and administrators
• The league directors and administrators

Part IV.  Access to Information 
The HDSL ask the registered user to verify the accuracy of entered information by providing a confirmation page before data is posted to the database.

Users may access their own personal information by viewing their profile online and contact the HDSL about inaccuracies they may find. In some instances they may correct the information.

Part V. Problem Resolution 
If problems arise, users may contact the HDSL by email, phone or post. 

Part VI. Data Storage and Security
The HDSL website uses a league management system provided by E2E Soccer.  As such, information is stored and transmitted by servers owned by E2E Soccer.  E2E Soccer is solely an agent of storage, transmission and processing of the HDSL’s database information.  They will not sell, share or otherwise disclose any of the HDSL database information except to third parties specified by the HDSL through the policies listed above.

HDSL protects user information by storage on firewall protected servers with secure databases.